Registrations:
- Incorporation: Inc 2300160
- ABN: 30 460 750 299
- ACNC Registered Charity
- Service NSW Fundraising Authority
Privacy and what it means to us:
Our Privacy Statement has been developed to ensure that all who access out site for any purpose will understand what we do with any information contributed to our site. We have used the Australian Privacy Principles as our guide in developing this statement.
Our Statement considers:
- What information we collect
- How we use or collect your data or contribution
- Use of information collected by or contributed to us
- How we collect information
- The main purpose of collecting information
- How contributors can access, edit or remove their information
- Disclosure of Information:
- Marketing and Promotion:
- Security
As with all organisations whether they be government, private or not-for -profit we are tied to the Australian Privacy Principles (APP) contained in the Privacy Act 1988. We will always endeavour to protect any information that we collect from our contributors. Our Policies may change during the life of the website or our organisation as we continue to keep up to date with the standards set by the governing bodies of our country.
What information do we collect: (Information freely uploaded to this site by our contributors)
- We will collect the following information so that we can contact you if the necessity arises. This could be for clarification of information that you have provided, or to speak to you about the information.
- Personal details could include:
Surname, Given Names, Address (Mailing or Street), Email Address, Mobile Number, Occupation.
- Financial details could include:
Credit/Debit Card – Banking - These will be required if you purchase a Certificate of Service for your defence person.
- Purchases – We will keep digital records of any purchases undertaken on our website.
- Donations – We will keep digital records of any donations and receipts given to our organisation through this website.
- Information Contributed – We will keep digital copies of any information that you contribute to the website, including stories, records, document copies, photos, activity, donations and purchases.
How we use or collect your data or contribution: Only authorised team members can deal with information contributed or donations received.
- Contributing data to our site can only be done on the format that we have laid out on our website. This format is to collect information about your defence persons/s and their stories.
- Each contributor will be screened to ensure compliance with our standards. Information of defence significance will be checked against service records.
- Stories that are written will be screened for compliance. If you data does not comply it will not be uploaded to our website and a message will be sent to you stating the reasons for non-compliance.
- Emails will be read, sorted and passed on to the appropriate team member for action.
- Mail received will be sorted and passed on to the appropriate team member for action.
- Donations received will be collected through a trusted third party and information will NOT be divulged to any person outside the authorised team members.
We have endeavoured to make our website a secure place to store your information and is strictly administered by authorised members of our team/developers that have been cleared to access to information provided to us through the website.
Warning – We have used every tool available to protect our and your information from any potential breach of our website. The world wide web is a place of insecurity and instability, and there may be instances that occur that are out of our control. We will always endeavour to protect our website and the information we hold. We cannot be held accountable for information that is stolen or accessed due to the ‘instability of the WWW’.
We will NOT directly or indirectly share, sell or disclose any information collected by us or contributed to us, without having received verification on our website, in the form of agreeing to our terms and conditions, or prior written permission from the authorised holders/owners. This includes information given directly on our website, through email contact, through any authorised third party organisation that we use for the collection of donations, by post or verbally.
Use of information collected by or contributed to us:
- To add information or stories to our database of Indigenous Heroes.
- To add information to our Honour Roll of Indigenous Heroes
- To process any questions or queries submitted to us
- To undertake verification of information
- To contact you personally via email, telephone or mail.
- To provide information to our authorised third party providers
- To keep you updated on the website in relation to any changes, maintenance that may occur from time to time.
- To seek donations from outside sources
- To provide a quality service to all who access the website
- To deal with any queries about defence persons that may be on our website or in our database.
- To deal with complaints from contributors or the general public about any issue or person associated with this website.
- To continue to improve our website, your experience and access to information.
- For marketing and promotion purposes
- To provide information to relevant govt/regulatory/historic bodies that relate to the documented history of our country.
- To provide information to legal authorities e.g. Police
How we collect information:
- Information that is freely given to us through this website by completing the form provided and giving authorisation to use this information.
- By direct uploading to the area of the website for this purpose.
- By using an authorised third party for collection of donations and purchase monies.
- By email directly to us.
- By post directly to us.
- By phone directly to us. Phone conversations may be recorded to enable verification of the conversation and transcription.
The main purpose of collecting information:
- To provide a place where families can freely contribute information about the defence persons from their family group.
- To provide a place without prejudice where families can tell the stories of their defence person/s.
- To provide an exclusive website and Honour Roll for our Indigenous Heroes
- Information collected, contributed and given freely to this website is used to continue to update our database and the information contained therein.
- To provide data to government bodies who are responsible for the collection of statistics for our country.
- To keep our website and the information contained therein up to date.
- We store information on our secure website and backup facilities
How contributors can access, edit or remove their information:
- Our website will provide a safe area where contributors can enter information, upload photos and documents.
- Contributors can edit information during the initial data input and after by contacting our team members.
- Contributors can request the removal of information by contacting our team members.
Disclosure of Information: Information will be shared -
- If requested by authorised legal agencies e.g. Police
- If required by our authorised third party agents for the purpose of verification of information.
- To authorised team members for the purpose of providing verification of service records and other information contributed to our website.
- To authorised agencies directly related to the operation of our website or business
- To Website developers, marketing & promotion agencies, professional service providers associated with the organisation and the website.
- We will abide by any current governing laws in relation to Privacy.
Marketing and Promotion:
- We will from time to time email/SMS/mail contributors about promotions and attendance at Indigenous Specific Events.
- We will promote our organisation and partners through the website and by social media.
- We will honour any request to cease sending any marketing and promotional materials.
Security:
- We have instructed our website developers, team and third party associates to ensure they provide protection of personal information collected or contributed to us through our website, mail, email or by phone. Our website contains firewalls, encryption, passwords and secure access.
- All team members have current Police checks and new members joining will be required to undertake the same. All team members working with children will be required to hold appropriate current Certificates.
